Who never wants to be bored on the job.who wants focus in his or her professional career.who wants to excel in the administrative support profession. Examples and a list of executive assistant skills for resumes, cover letters, and job interviews, plus a list of skills and keywords for employment. Administrative assistants are in place to support a company, team or manager. Although they act as the lifeblood for most businesses, there is a common misconc. Administrative Assistant Resume - Complete Guide . This guide will show you: a perfect sample resume for an Administrative Assistant positionexamples of how to write about your administrative experience and achievementsexamples of how to add skills and keywords to your executive assistant resume. Here's a sample resume for an Administrative Assistant made using our resume builder. Want to save time on your resume and get bonus tips from experts? Check out other templates and create a resume here. See more resume templates and create your resume here. Here’s The Best Way to Format an Administrative Assistant Resume. Resumes come in three formats: Reverse- chronological Combination. Functional or “Skills- based” Resume The reverse- chronological resume format is the most common format used by applicants. And many admin jobs are with more traditional firms. That’s why it might be better to stick with this tried and tested format. It’s best to avoid the functional or skills- based resume format. That’s because it hides your experience and focuses on your skills. While that sounds like a good deal, your skills aren’t backed by proof. How to write a resume for an Administrative Assistant. Read our step-by-step guide, use the tips, and see the examples of a perfect resume for an Admin Assistant. Not sure which resume format will work best for you? Read our guide: “3 Resume Formats: How to Choose the Best One ? It’s best to pick a clean design that’s easy to scan and highlights your skills and achievements. Administrative Assistant job skills are based on organization. So, a chaotic design will reflect negatively on you. Steer clear of Comic Sans and other funny- looking fonts. Have your resume saved in different formats depending on what’s required on the job advertisement, says Sarah Dowzell, COO at Natural HR. Some agencies prefer resumes in MS Word format, so they can add their logo to the file before sending it to a client,” adds Dowzell. If the job offer does not specify a file format, consider saving your executive administrative assistant resume as a PDF. The PDF format is the safer bet because it preserves formatting, font, and spacing. Using it ensures your resume is readable on any computer and in print. Still not sold on saving your resume as a PDF? Need to see the pros and cons for yourself? Read our guide: “Word vs PDF Resume: What is the Best Resume Format?”2. Getting Started - Contact Information for the Administrative Resume. Include your complete name, phone number, and professional email address. Here’re some extra things you can consider adding: Links to Professional Websites (related to your role as an Admin Assistant)Linked. ![]() In Profile. Twitter Handle Adding your address is optional. It is no longer necessary to add it to a modern resume. And excluding it might be better if you are applying for a job that isn’t local. Pro Tip: Review your social media accounts to check for unprofessional content. Read our guide on how to optimize your Linked. In profile: “How to Optimize Your Linked. ![]() In Profile to Get More Jobs”3. Start Your Admin Assistant Resume With a Bang. Whatever introduction you use, it should be catchy but concise. When to use a resume objective for an Administrative Assistant resume: If you’re a fresh graduate. If you’re switching careers or industry. If you’ve been employed for some time, you’re better off with a resume summary. What’s a resume objective? A resume objective is like an elevator pitch that explains what you’ve already achieved and why you’re perfect for the role. Examples of an Admin Assistant Resume Objective. Right. Strong Trait + Position + Value for the Employer. Multi- tasking English Graduate with proven communication, travel planning, and email management skills. Seeking a position as an Administrative Assistant at Acme Company, where I can leverage my organizational and research skills to help your team. Wrong. Looking for an Administrative Assistant role where I can apply my skills in travel planning, researching, and email management. I’m a self- starter that wants to make a difference in organizing your office. What’s a resume summary? A resume summary explains your most notable skills, achievements, and qualifications. That way, the recruiter can easily verify that your experience matches their needs. It’s also a good place to insert keywords listed in the job description. Examples of an Executive Assistant Resume Summary. Right. Administrative Assistant with 5 years of experience in juggling the schedule and travel plans of multiple executives. Can execute appointment management, writing corporate emails, and bookkeeping while meeting deadlines. Wrong. Administrative Assistant with experience in schedule and travel management for executives. Well- versed in handling office management duties, appointment management, corporate communication, and basic bookkeeping. Tips for Writing a Resume Summary or Objective for an Administrative Assistant Resume. Keep sentences short and specific. Quantify skills and achievements where possible. Remove first person pronouns. Focus on two to three critical skills that the job description also emphasizes. Use power words. Pro Tip: Sometimes it’s easier to write an introduction after you’ve finished the other sections of your resume. That’s because what you write here will probably be based on other sections. So, if you’re unsure what to write, just start with the other sections first. Still not sure how to write a resume summary for your Admin Assistant resume? Read our guide for tons of extra tips and examples: “A Resume Summary That Will Get You the Job . When I say examples, I mean examples of the impact you made in previous roles. Your work history section isn’t just a long list of all the responsibilities you’ve ever had. It’s where you differentiate yourself among other candidates with similar resume office skills. Sample Administrative Assistant Resume Work History: Administrative Assistant October 2. Present. Acme Company. Trusted with a $3. Trained 3 Administrative Assistants on customer service and other office procedures. Organized office transition from paper invoice to Quickbooks and online invoicing. Saved $3,0. 00 a year in office supplies after negotiating a new deal with our current supplier. Tips for Writing Administrative Experience in Your Resume. Don’t list non- critical or routine tasks, unless they’re in the job ad. Pepper your work history with accomplishments. Ask yourself the following questions, when writing each job entry in your resume: Did you do anything (new procedure or initiative) that can directly translate to saved time or money? Did you train anyone? Did your boss ever praise you for doing something well? Have you ever received an award or promotion related to your work? Don’t use clich. This point is the first thing a recruiter reads after your job title, so make it count. Let’s say you implemented a procedure for other employees to schedule meetings with your boss. Because of that procedure, back and forth scheduling emails were minimized. You’ve also minimized meeting interruptions because now everybody knows there’s a procedure in place. How much time did that save you and your boss? Estimate it, then write it as the first bullet point in your role. Decreased time spent in handling appointment requests by 4. Having a hard time coming up with achievements for your Administrative Assistant resume? Read our guide: “Examples of Professional Achievements to Put on a Resume ? Find Out. Let’s start with the basics. Start your education section by listing the highest level of education you finished. Include the name of your school, your degree, your major, and the year you graduated. If you’re still in school, list the year you’re expected to graduate. Don’t include your GPA unless it’s impressive and recent. If you completed college, don’t include your secondary school information. Example: BA in Business Economics - 2. University of California at Los Angeles (UCLA)3. GPAWhat if You Don’t Have a College Degree? Not all Admin Assistants have completed a college education. There is some debate about whether or not having a degree should be on the list of mandatory Administrative Assistant qualities. So, I asked a couple of small business owners and recruiters if they’d hire an Administrative Assistant without a degree. Their answers were consistent: Yes. Someone gave me that same chance,” says Camille Jamerson, CEO and Senior Consultant at CDJ & Associates. Joanne Munekawa, Career Services Manager at Employment BOOST, adds, “Having a degree as an Admin Assistant could make it seem like you’re too expensive unless the role is for an executive assistant.”That said, it’s hard to ignore that there are still jobs and industries where a bachelor’s degree is a minimum requirement for entry- level applicants. Read the job advertisement carefully, so you don’t waste your time. What if you have a GED or are continuing your education? How do you put that on a resume for an Administrative Assistant? Read our guide to find out: “How to Put Your Education on a Resume . Of course, it doesn’t end there. Administrative Assistants with a wide variety of skills need less training, which means they can hit the ground running. That’s why some Administrative Assistants can command a higher salary compared to others in the same field. Below is a list of valuable Administrative Assistant skills for resumes. These examples of skills for resumes also double as Administrative Assistant keywords because some employers use them to filter applications. Logistics and Planning. Communication. Office Management. Record Keeping. Appointment Setting. Email Management. Transcription. Bookkeeping. Calendar Management. Writing Letters and Emails. Recording Minutes of the Meeting. Inventory Management. Travel Planning. Faxing. Training New Employees. Billing. Event Planning. Calling Clients and Suppliers. Research. Sales. Force. Time Management. Receiving Visitors. Order Processing Fluent in Foreign Languages. Secretary, Administrative Assistant or Administrative Professional? Not long ago I stopped by the office of a local school administrator. Bradshaw, I am only a secretary. Being a secretary was so special that in 1. National Secretaries Association was founded, and in 1. United States began to celebrate National Secretaries Day. Bradshaw, thank you for explaining this to me.
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August 2017
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